1. Who are we?

1.1 We are Kekoa Coaching C.I.C. You can contact us at info@kekoacoaching.com. Other contact details are on our website.

2. What’s the point of this policy?

2.1 It tells you what to expect when we collect your personal information. Please only use our service if you are completely happy with this policy.

2.2 Generally, the policy covers only information provided to us. If you give personal information to other people, such as payment providers or other websites, please check their privacy policies. 

3. Might the policy change?

3.1 Yes. Please check whenever you visit our website. We will assume you agree to the new version of the policy if you use the site after its effective date.

4. What’s our reason / legal basis for collecting the information?

4.1 Because it’s necessary to provide you with our goods or services under our contract with you. We may use it for other purposes (such as email marketing) if you consent. In the case of automated information collected when you browse your site, we use this to manage and improve our service in accordance with our “legitimate interests”.

5. What do we collect?

5.1 Information which you upload to our service or otherwise give us such as your name, address and contact details as well as information about children participating in our activities such as full name, gender, date of birth, school, medical conditions, medication and names of persons authorised to collect the child.

5.2 Automated information such as the internet protocol (IP) address used to connect your device to the internet, connection information such as browser type and version, information about your device including device-type and device identifier, operating system and platform, mobile network data, a unique reference number linked to the data you enter on our system, login details, clickstream data, details of your activity with date / time stamps including pages you visited and your searches / transactions.

6. What about cookies?

6.1 We and/or third parties use cookies and other tracking technologies on our website. A cookie is an identifier (a small file of letters and numbers) that is sent to your computer.  Our website’s functionality will be limited if you configure your browser to reject cookies.

6.2 Cookies are widely used to make websites work, or work more efficiently, as well as to provide information to the website owner or others. Session cookies are temporary cookies that remain in the cookie file of your browser only until your browser is closed. They allow websites to link your actions during a browser session. Persistent cookies stay in the cookie file of your browser for longer (how long will depend on the lifetime of the specific cookie). For further information on cookies, including how to use your browser to block them and how to delete cookies already stored on your device, visit: www.allaboutcookies.org.

6.3 The following kinds of cookies may be used on this website:

a) Session cookies:These enable us to keep track of your movement from page to page and store your selections so you do not get asked repeatedly for the same information. They allow you to proceed through many pages of the site quickly and easily without having to authenticate or reprocess each new area you visit. For example, a session cookie remembers your shopping cart selection so you will have the items you selected when you are ready to check out.

b)Google cookies:Persistent cookies (up to four years we believe) are set in connection with the following Google services on our site and these cookies may involve certain non-personally identifying information being sent to Google

i)Google Analytics (“GA”): We use cookies to recognise and count the number of website visitors as well as providing other information about the visit such as duration, route through the website and what sites the visitor came from. This information helps us to improve the way our website works, for example by making sure users find what they need easily. You can specifically opt out of GA here. See below for other opt out routes.

ii)GA Advertising Features:We may use the following GA Advertising Features: Remarketing with GA / Google Display Network Impression Reporting / GA Demographics and Interest Reporting / Integrated services that require GA to collect data via advertising cookies and anonymous identifiers. These features involve GA collecting data via Google or other advertising cookies including for display of ads which may be of interest based on your visits to this and other sites. You can specifically opt out of GA here. You can opt of GA Advertising Features at networkadvertising.org/choices. See below for other opt out routes.

More information and opt out: Click here for Google’s privacy policy and here for more information about the kinds of cookies placed by Google. Click here for information about how Google uses data from its partners’ sites or apps as well as different ways to opt out of Google cookies.

c)Facebook advertising cookies:Facebook places third party persistent cookies on our website to enable us to show you advertisements about us on Facebook. Click here for more information including how to opt out.

d)Hotjar cookies:Hotjar sets persistent cookies (up to one year) for website analytics purposes. Click here for details of these cookies.

e)Social media cookies: We may use various social media and other third party features on our website including like button from Facebook, follow button from Twitter), Plus +1 button from Google, Pin It button from Pinterest, share / follow button from LinkedIn, embed button from YouTube. These features may involve the relevant companies using cookies or linking your visit with cookies previously placed by them on your computer in order for them to collect information relating to your visit to our website or your interaction with their services or otherwise. Click the links shown above for further information about the specific features and those companies’ cookie / privacy practices generally as well as to opt out where this is possible. 

f)Magento shopping cart:Magento supplies the following information about its cookies on our website. These are both session and persistent (up to one hour). Click here to see Magento’s cookies policy. 

COOKIE NAME –> Information 
CART –> The association with your shopping cart.
CATEGORY_INFO –> Stores the category info on the page, that allows to display pages more quickly.
COMPARE –> The items that you have in the Compare Products list.
CURRENCY –> Your preferred currency 
CUSTOMER –> An encrypted version of your customer id with the store. 
CUSTOMER_AUTH –> An indicator if you are currently logged into the store.
CUSTOMER_INFO –> An encrypted version of the customer group you belong to.
CUSTOMER_SEGMENT_IDS –> Stores the Customer Segment ID
EXTERNAL_NO_CACHE –> A flag, which indicates whether caching is disabled or not.
FRONTEND –> You sesssion ID on the server.
GUEST-VIEW –> Allows guests to edit their orders. 
LAST_CATEGORY –> The last category you visited.
LAST_PRODUCT –> The most recent product you have viewed.
NEWMESSAGE –> Indicates whether a new message has been received. 
NO_CACHE –> Indicates whether it is allowed to use cache. 
PERSISTENT_SHOPPING_CART –> A link to information about your cart and viewing history if you have asked the site. 
POLL –> The ID of any polls you have recently voted in. 
POLLN –> Information on what polls you have voted on.
RECENTLYCOMPARED –> The items that you have recently compared.
STF –> Information on products you have emailed to friends.
STORE –> The store view or language you have selected. 
USER_ALLOWED_SAVE_COOKIE –> Indicates whether a customer allowed to use cookies.
VIEWED_PRODUCT_IDS –> The products that you have recently viewed. 
WISHLIST –> An encrypted list of products added to your Wishlist. 
WISHLIST_CNT –> The number of items in your Wishlist. 

g)Sagepay cookies: Our payment provider Sagepay places persistent cookies on our website to facilitate their payment services.

h)Oro CRM cookies: This company places persistent cookies for up to 6 months on our website in order to improve our services.

i)Cookie-warning cookie: This cookie takes note of whether you are happy to accept cookies on this website based on your response to the message which appeared when you first visited the website. This persistent cookie will remember your preference for up to two years.

6.4 By continuing to use our website, having seen our cookie notice, we assume that you consent to use of the cookies outlined above

7. What do we do with personal information?

7.1 Provide our service, e.g. send service messages, process payments, fulfil orders.

7.2 In the case of childrens’ physical health, for health and safety purposes and to ensure that when necessary we can tailor our services accordingly.

7.3 Send you marketing messages, if you have given permission. You can withdraw permission at any time as explained on our service or by emailing us at the above email address.

7.4 Use it to recognise you when you visit or return to our service to track anonymised traffic and usage patterns, prevent or detect fraud or abuses and help us improve our service.

8. How long do we keep it?

8.1 We will generally delete your personal information when you ask us to close your account. However, we may keep some limited information for up to six years after your account is closed – for tax reasons and/or to help deal with any disputes. That timeframe may vary if we are legally required to keep information for a particular period. We will keep your information which we use for marketing until you tell us that you no longer wish to receive marketing messages

9. To whom do we send or make available your personal information?

9.1 To the relevant KekoaCoaching franchisee with whom you contract, to enable it to provide services to you and (if have given permission) to send you marketing emails.

9.2 To other people who supply us with a service, e.g. e-commerce platform providers, website hosts, content delivery networks and businesses which help us send communications or monitor our website.

9.3 To Mailchimp, who we use to send emails. Please see their privacy policy for more information. This includes us supplying your child’s name and DOB to MailChimp to help us market our services, e.g. so that we can send you communications linked to your child’s birthday.

9.4 To Twilio, who we use to send SMS and other marketing communications. Please see their privacy policy for more information.

9.5 To other users of our service and the public, if you consent to us using your child’s first name and/or photo for marketing including on our website, in social media and in print and other media. 

9.6 To the police or other relevant authorities or complainants, if we think the personal information breaches our terms and conditions, or it is necessary to protect us or others, or that a criminal act may have been committed, or we are required by law or where requested by police or other appropriate authorities.

9.7 To potential buyers so far as reasonably necessary, in the case of an actual or proposed (including negotiations for a) sale or merger or business combination involving all or the relevant part of our business.

10. What happens to your payment details?

10.1 These go direct to our payment partners. We do not receive such information.  To ensure your details are not being used without consent, our payment partners may send your personal information to relevant third parties including credit reference and fraud prevention agencies, who may keep a record of that information.

11. Do we send your information outside the European Union?

11.1 Your personal information which we collect is stored on servers located within the EU and is not transferred to any third countries except for the following: a) USA

11.2 Your personal data is transferred to the US by Mailchimp and Twiliowhich are certified under EU-US Privacy Shield Framework. This provides certain safeguards in relation to the handling of your personal data. See here for more information.

12. What rights do you have?

12.1 If the legal requirements are met: To ask us for access to your personal information, to rectify it if there are mistakes, to delete or restrict or object to its use in certain circumstances or to “data portability”.  

12.2 If you have a complaint about how we are dealing with your personal information, please contact us via the email address above. If you are not happy with our response or think we are not handling your personal information in accordance with the law, you can complain to the Information Commissioner’s Office (ICO).

12.3 For more information about your rights, visit the ICO’s website: www.ico.org.uk.